Job Description
Job Description
Job Description
At StaffBuildersHR, we connect great people with great companies! With weekly pay, no fees, and real opportunities, we make it easy for you to find meaningful work and grow your career.
We are currently partnering with a well-established, 100% employee-owned construction company that is looking to hire an Administrative Assistant to join their Ft. Lauderdale team. The Administrative Assistant will provide clerical and administrative support to a team of construction professionals. Responsibilities include managing schedules, coordinating meetings, maintaining project documentation, preparing reports, handling correspondence, and assisting with procurement and office supply management. This role also supports project coordination and facilitates communication with clients, vendors, and subcontractors.
What Makes the Job Great
Opportunity for advancement
Comprehensive benefits package
Supportive and collaborative team culture
Competitive salary commensurate with experience
What You’ll Be Doing
Perform general clerical duties, including data entry, mailing, shipping, scanning, photocopying, and typing
Maintain and organize electronic files to ensure easy access and retrieval
Help orient new employees by facilitating safety video viewings
Handle confidential materials and documents with professionalism and discretion
Manage schedules, appointments, and calendars for managers, ensuring timely updates and smooth coordination
Coordinate travel arrangements for managers, ensuring all details are in place
Organize and facilitate meetings, conferences, and events, ensuring smooth execution
Provide a warm, professional greeting to visitors
Support managers and team members with data tracking and reporting tasks
Assist with time entry and resolve payroll-related data issues as needed
Provide clerical support for various departmental processes, including:
Drafting and typing correspondence
Pulling reports, insurance documentation, and preconstruction materials
Issuing field checks and tracking fuel cards
Coding and processing invoices
Assisting with recruitment and onboarding activities
Order and manage office supplies, as well as kitchen and restroom supplies for projects
Contribute to co-worker recognition efforts by ordering event tickets, sending flowers, and organizing appreciation activities
Who We’re Looking For
High School diploma or equivalent, and prior administrative support experience
Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint
Strong writing and verbal communication skills, with the ability to draft reports, business correspondence, and procedures
Proficient in listening, reading, and comprehending instructions, correspondence, and memos
Strong mathematical skills, with the ability to perform basic calculations and apply concepts such as fractions and percentages
Excellent customer service skills with a collaborative, team-oriented approach
Strong listening skills and the ability to prioritize tasks and stay organized
Ability to maintain confidentiality and handle sensitive information discreetly
Problem-solving ability, with the capacity to manage diverse situations that require adaptability
Skilled in interpreting written, oral, and visual instructions and schedules
Ability to analyze problems, gather information, and draw valid conclusions
Capable of developing organizational tools to improve processes and efficiency
What You Can Expect
$25.00/hr, depending on experience
Monday – Friday, 7:30am – 4:00pm
Medical, dental and vision insurance
PTO
Paid holidays
401k with 4% match
Wellness reimbursement
\nCompany Description
StaffBuildersHR is a recruiting and staffing company committed to providing an exceptional staffing experience for our clients by offering superior customer service and highly trained individuals. StaffBuildersHR's focus is to place great people with great companies.
StaffBuildersHR remains faithful to our clients as we continue to offer relevant, unique, and sustainable services. We know that each assignment and individual deserves a committed approach from our team. We are your HR business partner.
If you are a highly motivated individual looking for an outstanding job opportunity, or seeking your next career move, please complete the application process and submit your resume. A member of our recruiting team will follow up with you in a timely manner based on your skills and qualifications.
Employees must be able to perform the essential functions of the job and meet client expectations. This position is eligible for participation in our Medical, Dental, and Vision plans.
**Attention** Do not apply to this job by way of EDI-Staffbuilders International, Inc. on LinkedIn or any other platform. StaffBuildersHR is not affiliated with this company, and they are attempting to collect your data. We take your privacy and security seriously and are working towards a solution.
**In order to safeguard yourself, please ensure you are applying directly to StaffBuildersHR through our website, or to a job post listed by our profile.**
**Attention** Do not apply to this job by way of EDI-Staffbuilders International, Inc. on LinkedIn or any other platform. StaffBuildersHR is not affiliated with this company, and they are attempting to collect your data. We take your privacy and security seriously and are working towards a solution.
**In order to safeguard yourself, please ensure you are applying directly to StaffBuildersHR through our website, or to a job post listed by our profile.**
Company Description
StaffBuildersHR is a recruiting and staffing company committed to providing an exceptional staffing experience for our clients by offering superior customer service and highly trained individuals. StaffBuildersHR's focus is to place great people with great companies.\r\n\r\nStaffBuildersHR remains faithful to our clients as we continue to offer relevant, unique, and sustainable services. We know that each assignment and individual deserves a committed approach from our team. We are your HR business partner.\r\n\r\nIf you are a highly motivated individual looking for an outstanding job opportunity, or seeking your next career move, please complete the application process and submit your resume. A member of our recruiting team will follow up with you in a timely manner based on your skills and qualifications.\r\n\r\nEmployees must be able to perform the essential functions of the job and meet client expectations. This position is eligible for participation in our Medical, Dental, and Vision plans.\r\n\r\n**Attention** Do not apply to this job by way of EDI-Staffbuilders International, Inc. on LinkedIn or any other platform. StaffBuildersHR is not affiliated with this company, and they are attempting to collect your data. We take your privacy and security seriously and are working towards a solution.\r\n\r\n**In order to safeguard yourself, please ensure you are applying directly to StaffBuildersHR through our website, or to a job post listed by our profile.**\r\n\r\n**Attention** Do not apply to this job by way of EDI-Staffbuilders International, Inc. on LinkedIn or any other platform. StaffBuildersHR is not affiliated with this company, and they are attempting to collect your data. We take your privacy and security seriously and are working towards a solution.\r\n\r\n**In order to safeguard yourself, please ensure you are applying directly to StaffBuildersHR through our website, or to a job post listed by our profile.**
Job Tags
Weekly pay, For subcontractor, Work at office, Monday to Friday